CompassAir Web Basic User Guide

 

 

Volume 8 – SnP Ships Screen

This guide is intended to serve as an introduction to CompassAir (web version). It is one of a series that show the many useful features of CompassAir (web version).

Where it is felt that additional training would be beneficial, bespoke packages can be provided for both individual users as well as groups. Please contact solutions@thinkcompass.io for more information.

1      COMPASSAIR – MESSAGES WINDOW (HOME SCREEN)

2    SHIPS INTERFACE

1. Having selected “Ships” from the toolbar, the Ships interface is divided into three parts. On the left is the search screen. For search functionality see our website.
2. In the middle of the screen is the list of ships from the search.
3. On the right there are displayed the technical and commercial

details of the chosen ship (ticked and highlighted above), along with the related messages, files and Advices etc.
4. A ship’s details can be opened in a new tab by clicking on the row of the particular ship in the list.

5. From the ellipsis menu, Auto Resize changes the column width back to default. Selected ships can be downloaded into a spreadsheet.
6. Once one or more ships are selected, their details can be sent by email by clicking on the red Send button – the message editor opens automatically and contains either a full description or basic description of the ship, depending on the user’s preference. The ship’s details can also be copied to the clipboard (either one single or multiple ships) ready to be copied to another document.
7. It is also possible to track a ship location using the location icon to the left of the copy icon. Clicking on this displays the ship’s real time location on the map in a new window.

*Legal note: The ship location above can be seen via the MarineTraffic free service. MarineTraffic is a trademark owned by MarineTraffic. This is a free MarineTraffic Web service and its use is subject to acceptance of MarineTraffic Terms. Please do not use if you do not agree with the Terms. The current CompassAir Web feature does not imply any endorsement from MarineTraffic.

3    SHIPS SCREEN “POCKET”

Within the Ships module there is a feature called the “Pocket”. This is a way to keep a temporary short list of ships as selected from the full list of ships. It is totally independent from the Pocket found in the P/E screen. Being only temporary, it is automatically deleted when the CompassAir screen is either refreshed or re-loaded.

1. From the full list, those ships of particular interest are first selected using the tick box next to each ship name. When one or more ships are selected they can then be added to the “Pocket”. If the pocket is empty the “Folder” icon will be greyed out.

2. The Ships screen effectively now has two modes: the full ship list and the “Pocket”. Toggling between the two is achieved by clicking on the “Folder” icon or using the blue search button again. The pocket is not deleted by doing so. When viewing the “Pocket” the “Folder” icon is shown as open, when viewing the full list of ships it is shown closed.

3. The “Pocket” can be edited or cleared by selecting ships and then clicking on the “Empty Pocket” icon.

4. The “Highlight” field can be used to draw attention to particular words or numbers in the list of ships – in this case the word “Sold”.

4      SHIP ADVICES

1. When a ship is selected from the list within the ship screen, its details are shown on the right hand side of the screen (these details can be opened in a new window by clicking on the relevant row). In addition to Details, Messages and Files, all of which provide easy access to information related to that ship, there is an “Advices” tab.
2. Where the Advice is available to view, it can be seen by clicking on the blue hyperlink above the Advice.

5     SHIP ADVICE CREATION

1. Commercial Advices can be created in one of three ways. The most efficient is by making use of CompassPulse – the Advice is added automatically upon receipt. The second is via the “Add” button on the “Advices” tab of the ship. A pop up window then appears into which details can be inserted (or edited). In passing, the “⊕” icon next to the user-name allows ships to be quickly added.
2. The third is using the grey “Advice” bar on the far right of the messages screen (see Section 1 above).

To create an Advice a ship (or ships) must first be added, with names being autosuggested via a dropdown menu linked to the vessels database.
3. Having highlighted the additional ship, the Advice can be created. Once the Advice has been created, the source can also be added, the option types being one of Email, Fax, Mobile, Phone, Skype or Web. When typing in the Source field it is autocompleted by accessing the companies and contacts contained within the client’s address book.

6    APPENDING TO AN ADVICE (EDITING ADVICE)

1. An existing Advice can be updated, or edited, from an email. Click on the grey Advice bar and type in the name of the ship, in this case Korabi.

2. Next, click on the Advice to be updated whichs open the text box.

3. Update the Advice in the text box and then save.

7    APPENDING ADVICE SOURCE

1. Often with circular emails, the same Advice content will be available from different sources. The Advice can be updated to record an additional source. For example, if this information is seen in a second email, open as before the Advice for the particular ship by entering its name (see 5.2 above). After that, click on the relevant Advice.
2. Doing so will reveal the existing sources for that Advice in the lower section of the screen.
3. To record the additional source, click the plus icon, entering the appropriate information.

8    SHIP COMMENTS

1. Having selected a ship from the Ships screen, comments (up to 1,000 characters) can be added and then attached to that ship.

9     SHIP SEARCH FIELDS

1. Using the “Gear” icon, the search fields can be customised, adding or removing fields and/or changing their order.

2. Each field has the flexibility to accommodate various parameters. For a guide to defining those parameters for each field please visit our website, CompassAir Ships – Search Functionality.

10    SEARCHING FOR SHIPS

1. Where the same search is used many times it can be set as the default. In other words, the fields can be populated by the same data, achieved using the “Star” icon, which saves the current parameters (searches can also be saved, see 4 and 5 below). Note that default searches must include at least one populated field.

2. To load the default search parameters, use the “Refresh” icon.

3. In order to quickly clear all fields, ready for a new search, use the “Eraser” icon.

4. Searches are automatically saved in the window below the search box. The ellipsis allows a search to be saved (see 5 below) or for one or more historic searches to be removed from the list.

5. Where a search is saved, it is accessible on the second tab, having been given a name. Initially only the search name is displayed, the drop down reveals the detail. Again, the ellipsis allows for the search to be removed or edited.