How can I spend less time on emails? Email is here to stay and its use continues to grow. Having looked at how automating the processing of emails can help, the second part of this article considers more ways to save even more time.
First of all, to recap, according to Radicati, in 2019 the average number of business emails sent and received per user per day was 126. Of these, 96 were incoming, 19 being spam, and 30 were outgoing. In 2018 Adobe found US workers spent and average of 3.1 hours a day on work email.
Worse still, on average we spend up to 90 minutes each day, or 7.5 hours a week, recovering from email interruptions, this according to a survey by Loughborough University.
Organisations operating in the maritime sector are receiving thousands of emails a day. With these volumes it is essential to have in place procedures and processes to deal with such volumes.
What specifically can be done about this? We will now look at some other ways, other than automation, in which individuals can save time when dealing with emails.
The Two Minute Rule
From David Allen’s book Getting Things Done, the two minute rule is as follows:
“If an action takes less than two minutes, it should be done at the moment it’s defined”